Cannabis course · cultivation · scorecard
Count it the same way.
The walk sheet shows you the waste. A scorecard tells you whether it's shrinking. These are ten cultivation measures, from the mother room to harvest, each defined so two people would count it the same way, with where the data already lives and what to watch for. Put three on a board first. The rest can wait for the weekly review.
Safety · Quality · Delivery · Cost
Ten measures, grouped the way a board is
Safety always goes first on the board, measured the way your site already measures it. After that, these ten. None of them needs new software: the dates, counts and readings are already in your scouting reports, runoff logs, lab results and tracking system.
Quality
| Measure | How to count it | Where the data lives | How often |
|---|---|---|---|
| Lab pass rate, first submission Watch for: counting a harvest that passed after remediation or a retest as a pass. It's a first-time fail. | Harvests whose samples pass every required test the first time, out of harvests submitted. | Lab results, traced back to the harvest | Every harvest |
| Pest and disease incidence Watch for: a drop that only means fewer rooms got scouted. Track scouting coverage next to the hits. | Scouting hits per room per week, by pest or disease and by stage. | Scouting reports, sticky cards | Weekly, by room |
| Fertigation in-range rate Watch for: readings taken at different spots or times. Same drippers, same time after the feed, every time. | Runoff EC and pH readings inside the target for that room and stage, out of all readings taken. | Runoff log, meter readings | Daily, by room |
| Plant count variance Watch for: correcting the record and moving on. Every variance has a cause on the floor. Find it. A discrepancy you cannot explain may be reportable within 24 hours (935 CMR 500.110(9)); agree your threshold with your compliance lead before adjusting. | Plants counted in the room against plants in the tracking system, for each room. | A physical count, the tracking system | Every count, by room |
Delivery
| Measure | How to count it | Where the data lives | How often |
|---|---|---|---|
| Days in veg and in flower against plan Watch for: treating shorter as better. Flower time belongs to the strain. The measure is drift from plan, either way. | Days in veg, from transplant to flip, and days in flower, from flip to harvest, for each batch, next to the plan for that strain. | Phase changes in the tracking system, the room schedule | Every batch |
| Room turn time Watch for: shortening the cleaning to make the number. The cleaning stays. The prep moves ahead. | Days from harvest to next plant-in, for each flower room. | Dates on the room door, moves in the tracking system | Every turn |
Cost
| Measure | How to count it | Where the data lives | How often |
|---|---|---|---|
| Clone strike rate Watch for: comparing strains to each other. Some root slower. Compare a strain to itself. | Rooted clones as a share of clones cut, for each cut and strain. | Propagation log | Every cut |
| Canopy utilization Watch for: measuring canopy your own way. Use the definition on your license, every time. | Occupied canopy as a share of licensed canopy. | A walk with a tape measure or the room plan, next to your license | Weekly |
| Dry yield per square foot, per plant, per light Watch for: switching between the three to find a better number. Pick one to lead with, and compare a strain to itself. | Dry weight from each harvest, divided by flowering canopy, by plants harvested, or by lights in the room. | Dry weights in the tracking system, the room plan | Every harvest |
| Plant loss rate by cause Watch for: mixing planned culls with losses. Extra clones you chose to destroy are overproduction. Split them. | Plants destroyed before harvest, as a share of plants started, sorted by cause and by stage. | Destruction records in the tracking system | Every batch, reviewed weekly |
The daily board
Start with three
A board with ten numbers on it gets read by nobody. Start with one measure for quality, one for flow and one for cost, under your safety measure. Add a fourth only when the team asks for it.
- QFertigation in-range rate, by room, every day. The crew takes the readings themselves, and a room drifting out of range shows up on the board before it shows up in the plants.
- DEmpty room days. A daily count of days since harvest for each flower room not yet planted. It's room turn time while it's still happening, and the turn is the part of the cycle the crew controls.
- CClone strike rate, every cut. Every clone that doesn't root is a cut done twice and a spot in veg filled late. Use it to find the cause, never to blame the person who cut.
Ten minutes, standing up
Run the huddle
- 1Same time, same place, every day. At the board, at the start of the shift. Ten minutes, standing.
- 2Safety first, always. Anything that happened or nearly happened since the last huddle.
- 3Green or red, against a target the team set. No speeches about green. Every red gets the same three questions: what happened, what's one action, who owns it and by when.
- 4Write the action on the board. Tomorrow's huddle starts by checking yesterday's actions.
- 5Send up what the team can't fix. If a red needs another department, it goes to the next level's huddle that day, with a name on it.
If you want help designing the tiers above this one, my free daily management skill walks through it. Once a measure has a few weeks of data, the control chart skill tells you whether a bad day is noise or a real change.
Free · one page · print it
The cultivation huddle board
One printed page for one week: safety, the three starter measures with room for one more, a green or red box for each day, and a log for every red: what happened, the action, the owner and the date. Pin it where the huddle happens.
Cultivation